Memorandum of Understanding signed
Justice Information Network governance structure
JIN's goal and mission
Priorities
Scope of 1999-2001 Biennium
Strategic objective of the Blueprint
Strategic objective of the plan
Strategic Objectives and Activities
Real-time statewide automated fingerprint identification
The availability of complete, accurate, and timely information on suspects and offenders
A vision for interactive network access to a Summery Offender Profile available to justice agencies throughout JIN from a single terminal
Justice Projects Essential to Integrated Justice
Initiate Phase 1 of the OBTS replacement System and development of its Offender Management System
Complete pilot for Electronic Judgment and Sentence Program
Development of a self-Sustaining Funding Model for JIN
Real-time statewide automated fingerprint identification
The Availability of Complete, Accurate, and Timely Information on Suspects and Offenders
Plan, develop and complete a feasibility study of a statewide jail reporting system
A vision for interactive network access to a Summary Offender Profile Available to justice agencies throughout the state from a single terminal
Assure coordination and consistency between JIN and state and local government projects
Fully involve local jurisdictions in every aspect of JIN
Initiate Phase 1 of the OBTS Offender Management System
Complete pilot project for Electronic Judgment and Sentence Program
Develop a self-sustaining funding model for the JIN
INTRODUCTION
This 1999-2001 Biennial Integration Blueprint emanates from a concerted effort of Washington's criminal justice community coming together in support of a partnership to share information electronically among justice agencies at all levels of government through a statewide Justice Information Network (JIN).
The Blueprint builds on a body of work by the criminal justice community that began in 1984 to improve the accuracy, completeness, and timeliness of criminal justice information within the state. The community developed strategic and tactical plans for criminal justice records improvement in 1991, expanded and formalized the planning structure to include technical and policy committees in 1992, and articulated a set of business goals for the integration effort (and studied the feasibility of their implementation) in 1997.
The Memorandum of Understanding Signed
To formalize its commitment to a shared criminal justice information system, this community
of interest developed and signed a Memorandum of Understanding in November
1998:
Association of Washington Cities
Washington Association of County
Officials
Washington Association of Prosecuting Attorneys
Washington
Association of Sheriffs and Police Chiefs
Washington State Association of
Counties
Washington State Association of County Clerks
Washington State
Attorney General
Washington State Department of Corrections
Washington
State Department of Information Services
Washington State Department of
Licensing
Washington State Office of the Administrator for the
Courts
Washington State Patrol
As signatories, this community of interest agrees that no JIN-related system or component will be designed, developed, or integrated without effective participation by state and local stakeholders. All individual agencies will work actively to ensure that their new or enhanced information systems are designed to provide for the electronic sharing of information.
Moreover, under the terms of the Memorandum all agencies will promote the benefits and cost-effectiveness of JIN, and coordinate efforts to ensure that the local system designs are compatible with a statewide integrated JIN.
Justice Information Network governance structure
The
Memorandum of Understanding also supports the creation of a JIN governance
structure among state and local governments with the forums of a Criminal
Justice Information Act (CJIA) Executive Committee and a Justice Information
Committee (JIC). Working to coordinate the individual justice projects of the
state, the CJIA Executive Committee and the JIC have identified seven project
initiatives that will significantly advance the integration goal of JIN in the
next biennium. (The Memorandum of Understanding is included in this blueprint as
Appendix A.)
JIN's goal and mission
The stated goal of JIN is
“the total sharing of data from all computer systems servicing the justice
community.” This goal has been established to achieve the mission of JIN,
effective August 21, 1997:
“The mission of the JIN is to ensure that
any criminal justice practitioner in the state will have complete, timely, and
accurate information about any suspect or offender. This information will
include identity, criminal history and current justice status; will come from
datum that has been entered only once; and will be available on a single
workstation with a single network connection from an automated statewide system.
This system and the services it provides will be known as the Justice
Information Newtork.”
Priorities
Accordingly, the CJIA Executive Committee
adopted six priorities for the 1999-2001 biennium. For its part, the JIC added a
seventh priority to amplify the need for coordination and consistency of JIN
projects.
The JIC also called for the development of an equitable, self-sustaining funding model for the telecommunications component of JIN. Additionally, the JIC cited the Offender-Based Tracking System (OBTS) rewrite and the pilot project for the Electronic Judgment and Sentence Program as two initiatives already in the funding stream that are critical to the state’s goal of an integrated justice system.
Strategic objective of the Blueprint
Based on the
CJIA Executive Committee’s adopted set of priorities and guidance from the
JIC, the Blueprint builds on the body of work of the state’s criminal
justice integration effort. It sets forth strategic objectives and activities
that will contribute to the achievement of the stated goal and mission of JIN.
The strategic objectives and their associated activities are intended to serve
as the preliminary steps in achieving a complete integration of the state of
Washington’s criminal justice information systems.
While this plan does not focus on all justice systems, it is focused on the systems that most directly affect the intent of JIN’s mission statement. This plan is intended not to diminish the importance of other justice systems and JIN development projects, but to elevate the priority given to these strategic objectives because they serve as the foundation upon which all integration efforts in JIN are dependent.
Strategic objectives of the plan
Accordingly, the
strategic objectives of the plan are:
1. Real-time statewide automated fingerprint identification;
2. The availability of complete, accurate, and timely information on suspects
and offenders; and
3. A vision for interactive network access to a Summary Offender Profile
available to justice agencies throughout the state from a single terminal.
Accomplishment of these three strategic objectives in the next biennium will produce significant benefits in improved public safety and the effective administration of justice. Real-time statewide automated identification will cast a tight net around criminals who attempt to conceal their true identities and their criminal histories by using an alias at the time of arrest or investigation.
The availability of complete, accurate, and timely information on suspects and offenders will allow the justice system to administer justice fairly and effectively by having the information for decision-making at critical stages of the justice process. Complete and accurate criminal history information will be available when and where it is needed and in a form that is useful. Moreover, complete and accurate criminal histories will allow prosecutors and courts to bring the full weight of laws against violent and recidivistic offenders.
A vision for creating an interactive network that makes a Summary Offender Profile available to justice agencies throughout the state from a single terminal will be realized through the state’s powerful telecommunications network. The Summary Offender Profile will provide justice practitioners and other authorized users with a single source of information necessary to make daily decisions on criminal cases as they are processed through the stages of the justice system. The interactive network will also enable practitioners to gain direct access from a single terminal to data residing in the justice information systems of agencies contributing to the Summary Offender Profile.
When fully implemented, the strategic objectives of this plan will widen the net of identification around criminals who attempt to elude detection by the justice system; strengthen the net by administering justice fully and fairly; and provide the vision for a fully integrated justice network that makes accurate and complete justice information available when and where it is needed, and in a form that is useful.
STRATEGIC OBJECTIVES AND ACTIVITIES
This section of the plan describes each of the three strategic objectives and the activities that need to be undertaken to achieve them. Each of the three strategic objectives will be correlated to the priorities of Scope 1999-2001 as adopted by the CJIA Executive Committee on December 16, 1998.
Objective 1
Real-time
statewide automated fingerprint identification
The strategic objective of real-time statewide automated fingerprint identification correlates to priority I (complete W2, Part I), and priority II (implement live scan devices with capability to use PCN and automatically update criminal history files).
Defining real-time
Real-time identification is defined here
as the time needed to produce a positive identification of an arrested person
under investigation before that person is released from the custody of law
enforcement. Today’s Automated Fingerprint Identification Systems (AFIS)
are fully capable of being deployed in a statewide network and returning
identification search results in minutes.
One measure of real-time is the amount of time an arrested person can be held prior to release on bail or other reasons for release from custody. Many states have adopted a real-time measure of two to four hours to correspond to the time needed for the arraignment and bail process, after which offenders are often released from custody.
A second measure of real-time identification has to do with daily workloads. If AFIS is to serve the needs of local law enforcement agencies, fingerprint identifications need to be processed in a time that allows the average number of daily arrests to be processed in a single day— that is, a day’s work in a day’s time. Otherwise, backlogs begin to accrue on day one and grow exponentially thereafter. Therefore, the real-time measure for processing a day’s work in a day’s time may be less than the two to four hours needed for release from custody.
The intent of the state’s AFIS objectives will be the ultimate determinant of real-time fingerprint identification processing. At a minimum, this plan calls for identification processing speeds necessary to ensure detection of an offender using an alias to gain release from custody.
Current AFIS status
At this time, the state of Washington
has signed a contract with its AFIS provider to upgrade its host AFIS. The host
AFIS will be maintained at the Department of Information Services (DIS) and
operated by the Washington State Patrol (WSP). It is the state’s intent to
deploy live scan fingerprint capture devices throughout the state. The live
scans will be connected to the host AFIS at DIS. The WSP is also upgrading its
criminal history system in a project called W2. Plans call for AFIS and W2 to be
integrated.
The intent of this strategic plan is to place an appropriate electronic fingerprint capture device in every police agency in the state, as is practical and affordable. It should also be noted that small police agencies might continue to submit arrest fingerprint cards manually through the mail. It will be important to ensure that these submissions are made in a timely manner. As a policy objective, police agencies without electronic fingerprint capture devices should be encouraged to make use of central booking facilities when there are arrested persons that appear to be trying to conceal their true identities.
Activities to achieve real-time identification
Review and
analyze the WSP plans for AFIS/live scan implementation. The intent of this
review and analysis is to determine the nature and extent of AFIS/live scan
planning, specifically with respect to the plan’s readiness to implement a
real-time statewide automated fingerprint identification network in the next
biennium.
Specific tasks for this activity:
Objective 2
The
availability of complete, accurate, and timely information on suspects and
offenders
The strategic objective of the availability of complete, accurate, and timely information on suspects and offenders correlates to the following priorities as defined by the CJIA Executive Committee. The JIN mission statement addresses three critical questions:
Complete, accurate, and timely information
Identification is the responsibility of law enforcement and the courts to ensure that all persons arrested or brought into the judicial process have been identified by fingerprint comparison. Criminal histories are the responsibility of law enforcement, prosecution, and courts. Each agency must ensure that the state’s criminal history record repository receives complete, accurate, and timely arrest and disposition information for each offender. Current justice status includes up-to-date criminal histories, but also encompasses the ability of justice practitioners to share law enforcement, prosecutor, court, and corrections case status. The physical location of the offender, including sentence served and current incarceration status, is the responsibility of state and local correctional agencies.
The mission statement also speaks to how complete, accurate,and timely information should be generated, maintained, and shared — “from datum that has been entered only once; and will be available on a single workstation with a single network connection from an automated statewide system.” The intent of the mission statement is that justice information be collected by operational information systems at each stage of the justice process; that is, technology should be placed at the point of origin of the information, entered only once, and transmitted electronically to other justice agencies. Moreover, a single workstation should be the means of collecting and sharing information.
Electronic capture and sharing of information is at the heart of improving accuracy and completeness. Electronically generated information eliminates the redundant and error-prone data entry that currently plagues the justice system, and vastly reduces the time to collect, maintain, and disseminate justice information. It makes the information more available and reliable.
Importance of the Process Control Number
Sharing information electronically in an arrest/prosecution case cycle involves a number of data integrity practices. The PCN system instituted by the state justice community is critical to ensure that arrest and disposition information can be effectively linked in the state criminal history record without manual intervention. Arrests and dispositions shared electronically without a PCN create an exception file that must be resolved by manual intervention. At every stage of the justice process involving arrest and disposition reporting, executive management must support mandatory use of the PCN.
Activities to achieve complete, accurate, and timely justice
information
Review and analyze justice agency plans for PCN
implementation. The intent of this review and analysis is to determine the
nature and extent of PCN planning and implementation, specifically with respect
to the justice system’s ability to report and share arrest and disposition
information without manual intervention.
Specific tasks for this activity:
Review and analyze arrest reporting
The intent of this activity
is to ascertain the extent of the completeness, accuracy, and timeliness of
arrest reporting.
Specific tasks for this activity:
Review and analyze prosecutor disposition reporting
The intent
of this activity is to ascertain the extent of the completeness, accuracy, and
timeliness of prosecutor disposition reporting.
Specific tasks for this activity:
Review and analyze court disposition reporting
The intent of
this activity is to ascertain the extent of the completeness, accuracy, and
timeliness of court disposition reporting.
Specific tasks for this activity: Review and analyze corrections status information Specific tasks for this activity: Assist the corrections community and the CJIA Executive Committee in
developing a feasibility study for the planning, design, and implementation of a
statewide jail reporting system The feasibility study will properly assess the scope of the effort necessary
to develop a detailed design for a comprehensive jail management system. This
assessment must include all of the information management needs of the jails, as
well as the information sharing capabilities necessary for integration with
other justice agencies. Cost and critical success factors also must be
identified.
Specific tasks for this activity: Fully involve local jurisdictions in every aspect of JIN Specific tasks for this activity: Assure coordination and consistency between JIN and projects of state and
local government Specific tasks for this activity: The strategic objective of a vision for interactive network access to a
Summary Offender Profile available to justice agencies throughout JIN from a
single terminal correlates to priority I (complete W2) and anticipates a future
increment of W2. The vision described here expands on the concept of the
criminal history record to include data elements necessary to assist justice
agencies in critical decision-making on state offenders.
Concept of a Summary Offender Profile The Summary Offender Profile will be based on the national model for criminal
history record data elements, and on the expressed information needs of justice
agencies in the state of Washington. Based on the national model and JIN user
needs, summary offender profiles will be constructed from subsets of justice
records from contributing agencies. Profiles will represent a “one-stop
shopping center” for the essential information needed by justice agencies
on a daily basis to facilitate the movement of an offender’s case through
the justice process. It will serve all of the traditional needs of criminal
history record requestors, but will include related justice information for a
variety of purposes. This may include key case numbers from other justice
agencies, domestic violence information, sex offender status, and the location
of DNA profile information.
Concept of interactive network access Locations and case numbers normally allow justice practitioners to contact
the contributing agencies and receive the needed information by mail, fax, or
computer transfer. Using new advances in technology, it is now possible to use
the state criminal history record repository as the manager of a fully
electronic index-pointer system for the sources of the data maintained in an
expanded criminal history record. Using the Internet as a technical model, the
state index-pointer system could be enhanced by “hyper-link”
capabilities that would allow direct access from the criminal history record to
the full records of the data contributors.
The Summary Offender Profile would provide a summary of key justice data on
offenders that the majority of users would require in most cases to facilitate
the arrest, prosecution, court, and corrections cycle. In addition, the
index-pointer/”hyper-link” capability would provide the conduit to
source records and other record types maintained by contributing agencies.
When viewed from the technological vantage point of inter-operable systems
and distributed databases in an integrated justice network, the criminal history
record and state central repositories take their position as the central server
in a new paradigm of a national integrated justice system. In this new paradigm,
the criminal history record would become a key module of a virtual system of
justice databases accessible through a single source.
When implemented, the Summary Offender Profile — created and accessed
through an interactive digital network — will achieve the mission of JIN
to “ include identity, criminal history and current justice status; come
from datum that has been entered only once; and be available on a single
workstation with a single network connection from an automated statewide
system.”
Activities to achieve a vision for interactive network access to a Summary
Offender Profile is available to justice agencies throughout the state from a
single terminal Specific tasks for this activity:
JUSTICE SYSTEM PROJECTS ESSENTIAL
TO INTEGRATED JUSTICE The following first two projects, already in the funding stream,have been
identified by the JIC as essential to meeting the goals of an integrated justice
system. Accordingly, in implementing these programs, attention should be given
to ensuring data sharing with other systems in JIN. Additionally, as the
telecommunications infrastructure supporting JIN becomes responsible for
carrying increasing amounts of criminal justice data, a self-sustaining funding
model for the network itself must be explored.
Project The intent of this project is to develop an automated information system for
managing the offender populations. When phase 1 is implemented, it will enable
an enhanced exchange of electronic information between the OBTS and the
information systems of the WSP, specifically W2. Therefore, when police officers
conduct checks on suspects and offenders, such as wanted persons and criminal
history checks, the electronic interface with the OBTS will provide law
enforcement with critical information about offenders who are on parole and
community custody. Officers will immediately know the terms and conditions of
parole and community custody, and can take appropriate action if the offender is
in violation of those terms and conditions. In addition, the interface between
W2 and the OBTS will allow the WSP to inform corrections officials about the
contact with the offender. This will enhance the Department of
Correction’s (DOC) ability to manage offenders based on timely
information.
This new system will facilitate the sharing of data between agencies. All
possible interfaces will be explored and implemented to assure coordination and
consistency between JIN and other independent programs of local, state and
federal agencies. Data received from other systems should load automatically
into the DOC database and require no re-entry by system users.
Specific tasks for this project: Project The Electronic Judgment and Sentence Program is intended to integrate the
courts, prosecutors, and DOC. The judgment and sentence document contains the
terms and conditions of supervision, which are needed in defining the
offender’s program at the time of correctional intake of a prisoner.
Currently, the judgment and sentence document is created in paper form by the
prosecutor and sent to the jail where offenders are housed until they can be
transported to DOC’s central intake facility. This paper-based method
results in processing delays, especially at intake, negatively impacting the
effective use of reception capacity. The new Electronic Judgment and Sentence
Program will speed the process by conveying the document, which is signed
digitally between and among prosecutors, the courts and DOC without the
intervening manual steps.
Specific tasks for this project: Project In 1997, the JIN Feasibility Study described the network problem as it
existed then: “Individual criminal justice agencies currently support
logically separate data communication networks to connect to local and state
organizations within the same geographic areas. These networks are primarily
slower, proprietary, single purpose networks.”
The feasibility study also offered the promise of a network that would be a
shared, statewide resource of the criminal justice community: “ New
data communications technologies provide the state with the opportunity to
develop a high-speed consolidated JIN that would connect all the various
organizations participating in the criminal justice life cycle.... All types of
data could be transferred across these new lines, such as document images,
photographs, and fingerprints. ”
By 1999, such a network was in place — with points of presence in 37 of
39 counties in the state — and designed to adapt to growth and change in
the business needs of the community. While federal grant programs provide
initial funding for information technology projects, a source of sustained
funding for the telecommunications component of JIN is critical to the success
of statewide integrated justice information systems. Accordingly, this
initiative calls for the development of a plan that will create a
self-sustaining funding model. All of the stakeholders in JIN will be involved
in the development of the model. Alternative methods of funding need to be
explored to assure the continuation of a robust telecommunications network.
Specific tasks for this project: This section is intended to serve as the “first cut” at mapping
and scheduling the projects and their activities outlined in the preliminary
plan for JIN.
The schedule presented here is also intended to provide an indication of the
amount of time needed for each activity to allow resources to be allocated to
execute the work and to ensure that all the work can be accomplished in the next
biennium. The mapping of projects (i.e., the sequence of performing the work) is
intended to provide coherence among the different projects. It should be noted
that many of the projects and their activities could be executed in parallel.
It is understood that the agencies responsible for the projects in Scope
1999-2001 Biennium, as adopted by the CJIA Executive Committee, will have their
own schedules for implementation of the projects. Accordingly, it may be
necessary to adjust the schedule presented in this document with the schedules
of the various justice agencies.
There is, moreover, a degree of separation between the schedule presented
here and the project schedules of the justice agencies. The intent of this
schedule is to perform a set of activities to validate the design and
implementation of projects identified in Scope 1999-2001 Biennium, as discussed
above.
Mapping and scheduling projects: Project Intent Schedule Mapping Comment Project Schedule Mapping Arrest reporting Prosecutor disposition reporting Court disposition reporting Corrections status information Comment Project Schedule Mapping Comment Intent Schedule Mapping Comment The implementation of the Summary Offender Profile System may require a
modification of the data elements in W2, which could be incorporated into W2,
part 2. It will need to be determined if that activity is feasible.
Once the concept of making the Summary Offender Profile a fully electronic
index-pointer system is approved, the next step will be the creation of a design
and implementation schedule. It should be possible, however, to implement the
concept in the next biennium.
Project Intent Schedule Mapping Comment Project Intent Schedule Mapping Comment Project Intent Schedule Mapping Comment Project Intent Schedule Mapping Comment Project Intent Schedule Mapping Comment All of the strategic objectives and activities delineated in the preliminary
plan for integrating the justice system in the state of Washington are intended
to create a foundation for achieving the mission statement of JIN in the next
biennium.This will be accomplished through an intensive focus on the seven
priorities of the CJIA Executive Committee as stated in scope 1999-2001
Biennium, December 18, 1998.
In most cases, it is anticipated that the activities in this plan will
validate the existing plans and projects of JIN agencies. The plan makes no
assumption that any of the plans or projects of JIN agencies are deficient.
Rather, the activities in this plan are designed to identify constraints,
issues, and new activities that should be addressed to raise the visibility and
priority of the strategic objectives necessary to accomplish the stated mission
of JIN in the next biennium.
Review and analyze the
systems and methodologies used to capture and share court disposition
information, including the use of manual systems or computerized records
management systems to capture and transmit court disposition information
electronically to W2;
The intent of
this activity is to ascertain the nature and extent of reporting complete,
accurate, and timely offender incarceration history and correctional status
information from prisons and jails. The intent includes having incarceration
history and the physical location of an offender in a correctional institution
reflected in W2 on a timely basis.
The intent of this activity is to
provide review, support, and validation of developing a feasibility study for a
statewide jail reporting system capable of collecting, maintaining, and sharing
information on all offenders in jails throughout the state of Washington. When
implemented, a statewide jail reporting system will answer the question
“Where is the offender?” and provide timely information on all
offenders housed in Washington’s jails. Currently, jails throughout the
state do not have information on offenders housed in other jails. This results
in individual jails having to identify offenders and collect and maintain
information that has been collected by other jails.
The
intent of this initiative is to involve local jurisdictions in JIN.
Representatives of local jurisdictions need to be part of a shared vision of
what can and needs to be accomplished through JIN, to the benefit of the
community of interest as a whole. To make local jurisdictions part of the
community of interest, they need to be informed about JIN activities and have a
means to contribute to the projects and activities.
This initiative calls for careful planning and
coordination of projects between JIN and the projects of state and local
government. The intent is to ensure that the planning and design of individual
systems in the state of Washington — whether at the state or local level
— are consistent with guiding principles and standards for integration.
Too often technology projects are designed and implemented with no attention to
other justice systems. The result is incompatible systems at the technical level
and isolated islands of information at the operations level. Only with a
statewide, comprehensive vision for integrated systems can all of the technology
projects in the state have a chance to share vital justice information.
A Summary Offender
Profile represents an expansion of the information maintained in the
state’s criminal history record. The intent is to make summary information
on offenders available from a single source to justice agencies and other
authorized users to facilitate critical justice transactions. The key components
of the Summary Offender Profile are complete demographic information, status
flags and alerts, a historical record of arrest and prosecution —
including sentencing information — and up-to-date correctional history and
status.
Interactive network access
builds on the essential information contained in the Summary Offender Profile.
Because the profile contains the locations of more complete information on
offenders, it acts as an index-pointer system to the case records of
contributing agencies.
Develop a model set of data elements that would expand
the criminal history record. The elements would be based on the national model
developed by the U.S. Department of Justice, and tailored for use in the state
of Washington based on the expressed needs for justice information by JIN users.
Initiate phase 1
of the OBTS replacement system and development of its Offender Management
System
Complete pilot
for Electronic Judgment and Sentence Program
Development of a
self-substaining funding model for JIN
Real-time
statewide automated fingerprint identification
Review and analyze the WSP plans to
determine if a statewide live scan/AFIS network capable of real-time
identification can be accomplished in the next biennium.
Review and analyze: July 1 to
September 30, 1999 (3 months)
Sequence of activities:
Funds are required for local
jurisdictions to purchase live scan devices. Additional funding may be needed
for a statewide live scan network by the close of the next biennium. Moreover,
it should be noted that full live scan implementation could be defined as
strategically placing live scan devices in those law enforcement agencies that
serve large and medium population centers sufficient to constitute regional
booking centers and return identification results prior to release from custody
at arrest.
The availability
of complete, accurate, and timely information on suspects and offenders
Review and analysis of arrest and
disposition reporting by law enforcement, prosecutors, courts, and corrections
to determine complete, accurate, and timely electronic reporting to W2 can be
provided during the next biennium.
Review and analyze: October 1,
1999 to March 31, 2000 (6 months)
Sequence of activities:
PCN Implementation;
Approximately one month could be
dedicated to each of the tasks in this segment of the project to review and
analyze arrest and disposition reporting and correctional status information.
Depending on the number of staff assigned to the project, these tasks could be
conducted in parallel.
Plan, develop
and complete a feasibility study of a statewide jail reporting
system
Intent
Assist the corrections
community and the CJIA Executive Committee in validating a feasibility study for
the planning, design, and implementation of a statewide jail reporting system
capable of collecting, maintaining, and sharing information on all offenders in
jails throughout the state of Washington. When implemented, a statewide jail
reporting system will answer the question ÒWhere is the offender?Ó
and provide timely information on all offenders in WashingtonÕs jails.
Currently, jails throughout the state do not have information on offenders
housed in other jails. This results in individual jails having to identify
offenders and collect and maintain information that has been collected by other
jails.
Initial Review (ongoing): July 1,
1999 to May 31, 2001 (23 months)
Sequence of activities:
At this juncture, a feasibility
study report is needed to assess the nature and scope of the effort necessary to
provide a comprehensive jail management system. The feasibility study will
ensure that the system will meet the needs of the corrections community and
support an integrated criminal justice system in the state of Washington.
Work with Washington justice
partners to make summary information on offenders available from a single source
to justice agencies and other authorized users to facilitate critical
ransactions. The key components of the Summary Offender Profile are complete
demographic information, status flags and alerts, a historical record of arrest
and prosecution including sentencing information, and up-to-date correctional
history and status. This represents an expansion of the current criminal history
record data elements, and uses the statewide telecommunications network to
access other justice databases by using the profile as an electronic
index-pointer system.
Introduction of concept:
September 1, 1999 to February 29, 2000 (6 months) Implementation of activities
below: March 1 to August 31, 2000 (6 months)
Sequence of activities:
The Summary Offender Profile is a
new concept and one that expands on existing data elements collected and
maintained by the WSP in W2. Moreover, its design would implement an electronic
index-pointer system to access multiple justice agency databases from the data
elements in the Summary Offender Profile. Therefore, the concept itself will
need to be presented and approved by the CJIA and JIC.
Assure
coordination and consistency between JIN and state and local government projects
Carefully plan and coordinate
projects between JIN and the projects of state and local government. The intent
is to ensure that the planning and design of individual systems in the state of
Washington -whether at the state or local level-are consistent with guiding
principles and standards for integration.
January 1, 1999 to December 31,
2001 (24 months). Ongoing coordination activities among all stakeholders.
Most activities are concurrent to
provide ongoing support and coordination throughout the biennium:
Coordination activities are
essential to a statewide integrated justice system. It is imperative that a
justice system project coordinator be charged with the responsibility of
creating the processes and mechanisms to ensure JIN systems achieve
interoperability.
Fully involve
local jurisdictions in every aspect of JIN
Work with local jurisdictions so
they can participate in JIN. It is important to engage representatives of local
jurisdictions in a shared vision of what needs to be accomplished to benefit the
interested community as a whole. It is important to first inform them of what
the state justice partners are doing and then involve them, earning grassroots
support.
This will be an ongoing effort.
One visit should be made to each jurisdiction within the calendar year of 1999.
The purpose of this initial meeting is to learn about the jurisdictionÕs
plans as they relate to justice endeavors. Additionally, the visits; will
apprise local governments of what the state shareholders are doing. After the
initial visit, a series of regional meetings should take place. The goal of each
regional meeting would be to have the local jurisdictions begin talking with
their neighboring jurisdictions-creating channels of communication-to
demonstrate how they can work together and how their joint efforts can support
the statewide efforts of justice integration.
This is the sequence of what ought
to occur during the meetings with local jurisdictions:
Full local involvement is
instrumental to the success of JIN. Through active consultations, local
jurisdictions can make informed decisions about their involvement in the
integration effort and related network activities.
Initiate phase 1 of
the OBTS Offender Management System
Develop an automated system for
supervising the offender populations. When implemented it will enable an
exchange of electronic information between the OBTS and the information systems
of the WSP, specifically W2. This interface will enhance the ability of DOC to
supervise offenders based on timely information.
Review and analyze: July 21, 1999
to June 30, 2000 (12 months)
Sequence of activities:
Review and analyze the system design for the OBTS and its
While 12 months are allocated for
the review and analysis of the OBTS pilot project, it may take only two or three
months to validate the integration component of the project. The timing for
conducting that validation will depend on when the OBTS pilot project addresses
integration in its design phase.
Complete pilot for
Electronic Judgment and Sentence Program
The Electronic Judgment and
Sentence Program is intended to integrate the courts with DOC. The judgment and
sentence document contains the terms and conditions of parole, which is needed
at the time of correctional intake of a prisoner. Currently, the judgment and
sentence document is created in paper form by the prosecutor and sent to the
jail where offenders are housed until they can be shipped to DOCÕs
central intake facility. This paper-based method results in delays in
processing, especially at intake, negatively impacting the effective use of
reception capacity. The new Electronic Judgment and Sentence Program will speed
the process by conveying the document, along with a digital signature, directly
from the courts to DOC.
Review and analyze: September 1,
1999 to June 30, 2000 (9 months)
Sequence of activities:
While 12 months are allocated to
the review and analysis of the Electronic Judgment and Sentence Program, it may
take only two or three months to validate the integration component of the
project.
Develop a
self-sustaining funding model for JIN
Develop a plan that will create a
self-sustaining funding model for the telecommunications component of JIN. All
of the stakeholders in JIN will be involved in the development of the model.
Alternative methods of funding need to be explored. The model must provide an
ongoing source of funds to ensure a robust telecommunications network.
Development of funding model:
April 1, 1999 to December 31, 1999 (9 months)
Sequence of activity:
A committee comprised of CJIA
Executive Committee members has been formed and is working on the
self-sustaining funding model.